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CONSTITUTION AND BY-LAWS
RUM RIVER HILLS LADIES' GOLF CLUB
ARTICLE
The name of this association shall be the Rum River Hills Ladies' Golf Club.
ARTICLE II. MEMBERSHIP AND DUES
1. The dues of this club shall be determined per calendar year by the board. A league member is a golfer in good standing when the dues have been paid. Only paid members are eligible to participate in League events.
2. Any member delinquent with dues shall be automatically dropped from membership of the club. Each member has the option of picking up membership after one year by stating intent to rejoin.
3. A league member currently in good standing on the membership roster shall automatically become a member for each year thereafter, providing she pays her required dues on time.
4. The maximum number of members in the Rum River Hills Golf Club shall be determined by the Board.
5. Women who want to become members of this club after the membership is filled will indicate such by filing their names with the secretary. These women will be admitted into the club as vacancies arise, in chronological order.
6. Only members of the Rum River Hills Ladies' Golf Club shall participate in Club events.
7. By unanimous vote of the Board of Directors or by a vote of at least two-thirds (2/3) of the membership present, at an annual or special meeting, any member of this club may be expelled for good cause, including but not limited to, unsportsman-like conduct, vulgarity, violation of the rules, or any conduct which results in adverse reflection on this club. In the event any member is expelled, that member shall forfeit her initiation fee and dues paid for the year in which she is expelled. The decision of the Board of Directors to expel a member on the grounds named above may be appealed to a meeting of the members, and such decision shall be sustained if a majority of all members present vote to support the decision of the Board.
ARTICLE III. BOARD OF DIRECTORS
1. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Handicap Chair, Membership Chair, Events Chair and Director.
2. The duties of the Board of Directors are as follows:
A. Act as nominating committee and present a slate of candidates for the annual Fall meeting. Nominations from the floor shall also be added to the ballot.
B. Establish dates for all golfing events for inter-club activities.
C. Prepare, maintain and control a budget of all club moneys.
D. Appoint a member to fill out the term of a board member in case of said member's moving, resignation, or death.
3. Club Officers of President, Vice President, Secretary, Treasurer, Handicap Chair, Membership Chair, Event Chair and Director shall have their membership fees paid by the league. They will be responsible for paying all additional fees.
ARTICLE IV. OFFICERS
The officers of this club shall be a President, Director, Vice President, Secretary, Treasurer, Handicap Chair, and Events Chair. These officers shall be elected at the annual Fall meeting. All officers of this club shall be active participants in order to receive a paid membership into this league. An active participant is defined as an individual who attends a minimum of two-thirds of the scheduled meetings and fulfills the duties corresponding to her title as defined below. The duties of these officers are as follows:
1. President
A. Serve as the chief executive officer and chair of the Board of Directors and preside over all meetings.
B. Coordinate all the club's activities.
C. Call meetings of the officers and Board of Directors whenever necessary.
D. Serve on the Board as a Director for the year following the expiration of her term as President in an advisory capacity.
2. Director
A. This position is a non-voting member of the Board.
B Serve as counsel to the current President and Board.
C. Perform any duties delegated by the President and/or Board.
3. Vice President
A. Perform duties of the President in her absence.
B. Serve as President for the year following her term as vice president.
C. Take charge of the away-invitationals.
D. Advertise, receive membership applications, and prepare the membership roster, and coordinate moneys with the Treasurer.
E. Keep on file all application cards and list of all members, including their phone numbers and addresses.
F. Keep a waiting list in case of full club membership.
G. Perform any duties delegated by the President and/or Board
4. Secretary The Secretary shall serve a two-year term.
A. Keep minutes of all meetings.
B. Maintain a file of league business correspondence.
C. Keep locker room bulletin board current.
D. Perform any duties delegated by the President and/or Board.
5. Treasurer The Treasurer shall serve a two-year term.
A. Receive all club moneys and deposit the same in depositories approved by the Board of Directors.
B. Keep a full and accurate account of all receipts and disbursements, and prepare a written report to be submitted at the Spring and Fall annual meetings.
C. The books of Rum River Hills Ladies' League shall be audited biennially following the term of the Treasurer. Two members will be selected by the Board of Directors to do so.
D. Perform any duties delegated by the President and/or Board.
6. Handicap Chair The Handicap Chair shall serve a two-year term.
A. Receive and answer all correspondence from the State and National Handicap Associations.
B. Coordinate active paid membership with the Membership Chair, Treasurer and the computer register.
C. Perform any duties delegated by the President and/or Board.
7. Events Chair The Events Chair shall serve a two-year term.
A. Coordinate all weekly club events except for any special events (i.e.--Mother/Child, Guest Day, etc.).
B. Disburse Events Committee funds to the events played. This position is accountable to the Board for all weekly moneys paid out.
ARTICLE V. ORGANIZATION
1. This club shall be a non-profit organization organized solely for the social benefit of its members.
2. This club shall not be liable to any member or any other person for any damage or claim arising out of this club's operation. Furthermore, any member applying and being accepted into this club hereby waives any such damage or claim which may exist at the present time or which may at any future time exist.
3. Control and management of the affairs, funds and properties of the club shall be vested in the Board of Directors.
4. All checks, bonds, contracts in writing, necessary for the conduct of business of the club, shall be signed by the Treasurer. If the amount of the check written is in excess of $350.00, the signatures of two officers are required. Receipted documentation must accompany all requests for reimbursement.
5. The Board of Directors shall interpret these by-laws and its decision shall be final on all questions regarding the interpretation of the same.
6 The duties and responsibilities of each committee are as follows: (“Guidelines for Hosting a Special Event” and “Committee Budget Policy 1998” are attached to assist each committee with the details and budgeting).
A. To establish rules and/or procedures governing their particular event or activity.
B. To inform members of all information concerning events.
C. To budget moneys given for their committee.
D. To purchase and award prizes.
E. The co-chairperson shall serve as chairperson of the committee the following year.
F. In addition to all of the above, the duties and responsibilities of the Events Committee shall include the establishment of equal weekly flights based on participation via the sign-up sheets.
7. An adapted version of "Roberts' Rules of Order " as attached shall govern the proceedings of this club except in those cases covered by the Constitution and By-Laws, or standing rules adopted by the Board of Directors.
ARTICLE VI. MEETINGS
There shall be two (2) scheduled general membership meetings. These shall be held in the spring and late summer of each calendar year.
1. The Spring meeting shall inform the membership of the plans for the year.
2. The late Summer meeting shall:
A. Determine the new officers for the following year by a ballot vote.
i. Ballots will be prepared by the Secretary showing the slate of officers proposed by the Nominating Committee. Nominations will be taken from the floor and added to the ballot.
ii. In case of ties for a vacancy, the winner shall be determined by a coin toss.
B. Provide for the establishment of committees for the next league season (sign-up sheets to be distributed and committee chairs to be identified)
ARTICLE VII. ORDER OF BUSINESS
The order of business for all general and Board meetings shall be as follows:
1. Roll Call.
2. Reading of minutes of previous meeting by secretary.
3. Officer reports.
4. Committee reports.
5. Old business.
6. New business (including election of officers, if applicable).
ARTICLE VIII. RULES AND PROVISIONS
1. Ladies’ League Members shall:
A. Agree that the Golf Club Professional shall have the final say governing the enforcement of all tee times as well as the number of players in any one playing group.
B. Agree to communicate their comments, suggestions and complaints directly to the appropriate committee for action in establishing such rules and regulations as will enhance their enjoyment of the facilities and services of the league.
C. Agree to confront individual(s) suspected of cheating during the course of play. If the problem continues, the Board will review the situation and give a warning or dismiss the individual(s) from the league.
D. Agree that the weekly event chair has the right to determine whether the event is to be played if weather appears to be a factor. This decision maybe made in consultation with the pro-shop. However, the final decision lies with the weekly event chair.
E. Agree to follow USGA Tournament Rules when playing in the Club Championship or any other club tournaments. This applies to all flights within the tournament.
2. Club Championship: In order to participate in the Club Championship, a league member must have an established handicap, and must have played a minimum of six (6) RRH Ladies’ League Wednesday nights, excluding match play.
A. Club Champion will come from the championship flight and will be the woman who shoots the low gross score for the tournament.
B. During the Club Championship anyone with a 0-10 handicap is automatically entered into club championship flight. League will reward low gross, who is the club champion, and a minimum low net who will be the runner up.
C. All entrants in the Club Championship, excluding those in the Championship Flight, will be divided into an equal number of flights based on number of participants, to be determined by the Championship Committee.
D. All flights other than the championship flight will be awarded a low gross and low net prize.
E. At the discretion of the then current Club Championship Committee, and as shaped by the available budget for the event, additional winners in each flight may also be awarded a prize. The number of prizes to be awarded will be determined by July 1 and announced.
3. Hole–in-One:
A. When a league member achieves a hole-in-one on a golf night, they will be awarded the entire lump sum of money in the hole-in-one fund, provided they have paid the hole-in-one insurance fee of $1.00.
B. In the event that two or more individuals achieve a hole-in-one on the same league night, the money in the hole-in-one fund will be divided evenly among them.
C. Members have the option to pay another $1 the following week after the hole-in-one insurance is paid out to replenish the fund.
ARTICLE IX. AMENDMENTS
These By-Laws may be repealed, amended, altered, in whole or in part by a majority of the members present at any regular meeting of the membership or any special meeting of the League called for that purpose.
Revised: April 16, 2004
Approved: April 16, 2004
Revised: April 13, 2005
Approved: April 20, 2005
Revised April 20, 2005
Approved: April 20, 2005
Revised February 15, 2006
Approved: February 15, 2006
Revised March 18, 2007
Approved: March 18, 2007
Revised June 13, 2007
Approved: June 13, 2007
Revised April 23, 2008
Approved April 23, 2008
Revised April 22, 2009
Approved September 10, 2008
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https://rrhll.ghinclub.com/club/Members/Register Follow directions on this link. It will ask for payment and just put in $1.00. This website is actually free to us.
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RUM RIVER HILLS LADIES' GOLF CLUB
RAMSEY, MINNESOTA
ARTICLE I. NAME
The name of this association shall be the Rum River Hills Ladies' Golf Club.
ARTICLE II. MEMBERSHIP AND DUES
1. The dues of this club shall be determined per calendar year by the board. A league member is a golfer in good standing when the dues have been paid. Only paid members are eligible to participate in League events. 2. Any member delinquent with dues shall be automatically dropped from membership of the club. Each member has the option of picking up membership after one year by stating intent to rejoin.
3. A league member currently in good standing on the membership roster shall automatically become a member for each year thereafter, providing she pays her required dues on time.
4. The maximum number of members in the Rum River Hills Golf Club shall be determined by the Board.
5. Women who want to become members of this club after the membership is filled will indicate such by filing their names with the secretary. These women will be admitted into the club as vacancies arise, in chronological order.
6. Only members of the Rum River Hills Ladies' Golf Club shall participate in Club events.
7. By unanimous vote of the Board of Directors or by a vote of at least two-thirds (2/3) of the membership present, at an annual or special meeting, any member of this club may be expelled for good cause, including but not limited to, unsportsman-like conduct, vulgarity, violation of the rules, or any conduct which results in adverse reflection on this club. In the event any member is expelled, that member shall forfeit her initiation fee and dues paid for the year in which she is expelled. The decision of the Board of Directors to expel a member on the grounds named above may be appealed to a meeting of the members, and such decision shall be sustained if a majority of all members present vote to support the decision of the Board.
ARTICLE III. BOARD OF DIRECTORS
1. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Handicap Chair, Membership Chair, Events Chair and Director.
2. The duties of the Board of Directors are as follows:
A. Act as nominating committee and present a slate of candidates for the annual Fall meeting. Nominations from the floor shall also be added to the ballot.
B. Establish dates for all golfing events for inter-club activities.
C. Prepare, maintain and control a budget of all club moneys.
D. Appoint a member to fill out the term of a board member in case of said member's moving, resignation, or death.
3. Club Officers of President, Vice President, Secretary, Treasurer, Handicap Chair, Membership Chair, Event Chair and the Director shall have their membership fees paid by the league. They will be responsible for paying all additional fees.
ARTICLE IV. OFFICERS
1. The officers of this club shall be a President, Vice President, Secretary, Treasurer, Handicap Chair, and Membership Chair. These officers shall be elected at the annual Fall meeting. All officers of this club shall be active participants in order to receive a paid membership into this league. An active participant is defined as an individual who attends a minimum of two-thirds of the scheduled meetings and fulfills the duties corresponding to her title as defined below. The duties of these officers are as follows:
A. President
1. Serve as the chief executive officer and chair of the Board of Directors and
preside over all meetings.
2. Coordinate all the club's activities.
3. Call meetings of the officers and Board of Directors whenever
necessary.
4. Serve on the Board as a Director for the year following the expiration of
her term as President in an advisory capacity.
B. Director
1. This position is a non-voting member of the Board.
2. Serve as counsel to the current President and Board.
3. Perform any duties delegated by the President and/or Board.
C. Vice President
1. Perform duties of the President in her absence.
2. Serve as President for the year following her term as vice president.
3. Take charge of the away-invitationals.
4. Perform any duties delegated by the President and/or Board.
D. Secretary The Secretary shall serve a two-year term.
.
1. Keep minutes of all meetings.
2. Maintain a file of league business correspondence.
3. Keep locker room bulletin board current.
4. Perform any duties delegated by the President and/or Board.
E. Treasurer The Treasurer shall serve a two-year term.
1. Receive all club moneys and deposit the same in depositories approved
by the Board of Directors.
2. Keep a full and accurate account of all receipts and disbursements, and
prepare a written report to be submitted at the Spring and Fall annual
meetings.
3. The books of Rum River Hills Ladies' League shall be audited biennially
following the term of the Treasurer. Two members will be selected by the
Board of Directors to do so.
4. Perform any duties delegated by the President and/or Board.
F. Handicap Chair The Handicap Chair shall serve a two-year term.
1. Receive and answer all correspondence from the State and National
Handicap Associations.
2. Coordinate active paid membership with the Membership Chair,
Treasurer and the computer register.
3. Perform any duties delegated by the President and/or Board.
G. Membership Chair The Membership Chair shall serve a two-year term.
1. Advertise, receive membership applications, and prepare the membership
roster, and coordinate moneys with the Treasurer.
2. Keep on file all application cards and list of all members, including their
phone numbers and addresses.
3. Keep a waiting list in case of full club membership.
4. Perform any duties delegated by the President and/or Board.
H. Events Chair
1. Coordinate all weekly club events except for any special events (i.e.--Mother/Child, Guest
Day, etc.).
2. Disburse events committee funds to the events played. This position is accountable to the
Board for all weekly moneys paid out.
ARTICLE V. ORGANIZATION
1. This club shall be a non-profit organization organized solely for the social benefit of its members.
2. This club shall not be liable to any member or any other person for any damage or claim arising out of this club's operation. Furthermore, any member applying and being accepted into this club hereby waives any such damage or claim which may exist at the present time or which may at any future time exist.
3. Control and management of the affairs, funds and properties of the club shall be vested in the Board of Directors.
4. All checks, bonds, contracts in writing, necessary for the conduct of business of the club, shall be signed by the Treasurer. If the amount of the check written is in excess of $350.00, the signatures of two officers are required. Receipted documentation must accompany all requests for reimbursement.
5. The Board of Directors shall interpret these by-laws and its decision shall be final on all questions regarding the interpretation of the same.
6. The duties and responsibilities of each committee are as follows:
(“Guidelines for Hosting a Special Event” and “Committee Budget Policy 1998”
are attached to assist each committee with the details and budgeting).
a. To establish rules and/or procedures governing their particular event or activity.
b. To inform members of all information concerning events.
c. To budget moneys given for their committee.
d. To purchase and award prizes.
e. The co-chairperson shall serve as chairperson of the committee the following year.
f. In addition to all of the above, the duties and responsibilities of the Events Committee shall include the establishment of equal weekly flights based on participation via the sign-up sheets.
7. An adapted version of "Roberts' Rules of Order " as attached shall govern the proceedings of this club except in those cases covered by the Constitution and By-Laws, or standing rules adopted by the Board of Directors.
ARTICLE VI. MEETINGS
There shall be two (2) scheduled general membership meetings. These shall be held in the spring and late summer of each calendar year.
A. The Spring meeting shall:
1. Inform the membership of the plans for the year.
B. The late Summer/Banquet meeting shall:
1. Recognize winners of events throughout the year at the fall banquet instead of the late summer meeting.
2. Determine the new officers for the following year by a ballot vote.
a. Ballots will be prepared by the Secretary showing the slate of officers proposed by the Nominating Committee. Nominations will be taken from the floor and added to the ballot.
b. In case of ties for a vacancy, the winner shall be determined by a coin flip.
ARTICLE VII. ORDER OF BUSINESS
The order of business for all general and Board meetings shall be as follows:
1. Roll Call.
2. Reading of minutes of previous meeting by secretary.
3. Officer reports.
4. Committee reports.
5. Old business.
6. New business (including election of officers, if applicable).
7. Election and appointment of committees.
ARTICLE VIII. RULES AND PROVISIONS
A. Ladies’ League Members shall:
1. Agree that the Golf Club Professional shall have the final say governing the enforcement of all tee times as well as the number of players in any one playing group.
2. Agree to communicate their comments, suggestions and complaints directly to the appropriate committee for action in establishing such rules and regulations as will enhance their enjoyment of the facilities and services of the league.
3. Agree to confront individual(s) suspected of cheating during the course of play. If the problem continues, the Board will review the situation and give a warning or dismiss the individual(s) from the league.
4. Agree that the weekly event chair has the right to determine whether the event is to be played if weather appears to be a factor. This decision maybe made in consultation with the pro-shop. However, the final decision lies with the weekly event chair.
5. Agree to follow USGA Tournament Rules when playing in the Club Championship or any other club tournaments. This applies to all flights within the tournament.
B. Club Championship:
In order to participate in the Club Championship, a league member must have an established handicap, and must have played a minimum of six (6) RRH Ladies’ League Wednesday nights, excluding match play.
1. The Club Champion will come from the championship flight and will be the woman who shoots the low gross score for the tournament.
2. During the Club Championship anyone with a 0-10 handicap is automatically entered into club championship flight. League will reward low gross, who is the club champion, and a minimum low net who will be the runner up.
3. All entrants in the Club Championship, excluding those in the Championship Flight, will be divided into an equal number of flights based on number of participants, to be determined by the Championship Committee.
4. All flights other than the championship flight will be awarded a low gross and low net prize.
5. At the discretion of the then current Club Championship Committee, and as shaped by the available budget for the event, additional winners in each flight may also be awarded a prize. The number of prizes to be awarded will be determined by July 1 and announced.
C. Hole–in-One:
1. When a league member achieves a hole-in-one on a golf night, they will be awarded the entire lump sum of money in the hole-in-one fund, provided they have paid the hole-in-one insurance fee of $1.00.
2. In the event that two or more individuals achieve a hole-in-one on the same league night, the money in the hole-in-one fund will be divided evenly among them.
3. Members have the option to pay another $1 the following week after the hole-in-one insurance is paid out to replenish the fund.
ARTICLE IX. AMENDMENTS
These By-Laws may be repealed, amended, altered, in whole or in part by a majority of the members present at any regular meeting of the membership or any special meeting of the League called for that purpose.
Revised June 13, 2007
Approved:
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